Supplier Verification Checklist

Use this checklist before placing orders with any new supplier to avoid scams, ensure product quality, and confirm business legitimacy.

1. Company Legitimacy

• ☐ Request a Chinese business license (营业执照)

• ☐ Verify company name, registration number, legal representative

• ☐ Check business scope (should match the product they sell)

• ☐ Confirm factory address (Google Maps, Baidu Maps, site photos)

• ☐ Ask for tax registration certificate (optional)

2. Company Type

• ☐ Identify whether they are a Manufacturer or Trading Company

• ☐ Request factory photos/videos (production lines, warehouse, QC room)

• ☐ Ask for organizational chart and staff count

• ☐ Compare real production capabilities with claimed ones

3. Certifications & Compliance

• ☐ CE / FCC / RoHS / ISO9001 (depending on product category)

• ☐ Test reports from real laboratories (SGS, TUV, Intertek)

• ☐ Check if certificates belong to the correct company

• ☐ Confirm export experience to your country (EU, US, India, Middle East, etc.)

4. Product Quality Verification

• ☐ Request product samples

• ☐ Inspect materials, packaging, labeling, barcodes

• ☐ Confirm quality standards and tolerances

• ☐ Check product specification sheet (datasheet, tech drawings)

• ☐ Verify product safety for your market

5. Production Capability

• ☐ Minimum Order Quantity (MOQ)

• ☐ Monthly production capacity

• ☐ Lead time for mass production

• ☐ Check if they outsource production

• ☐ Ask about equipment details and maintenance schedules

6. Quality Control System

• ☐ Incoming materials inspection process

• ☐ In-process QC checks

• ☐ Final quality inspection (FQC) and pre-shipment inspection

• ☐ Check if they allow third-party inspection (QIMA, SGS, BV)

• ☐ Request QC reports from past orders

7. Pricing & Quotations

• ☐ Ensure pricing is consistent and transparent

• ☐ Request an itemized quotation: product cost, mold fee, packaging, shipping

• ☐ Ask for payment terms (safe: 30% deposit + 70% before shipment; risky: 100% upfront)

• ☐ Compare pricing with at least 3–5 suppliers

8. Communication & Reliability

• ☐ Check response time and English communication ability

• ☐ Evaluate professionalism and transparency

• ☐ Ask detailed questions to test knowledge of their own product

• ☐ Look for red flags: overpromising, pushy sales, inconsistent information

9. Factory Visit or Third-Party Audit

• ☐ Conduct a video factory tour or live call

• ☐ Hire a third-party auditor for in-factory inspection

• ☐ Verify production lines, raw materials, warehouse, packaging area

10. Transaction Safety

• ☐ Use safe payment methods (Alibaba Trade Assurance, PayPal, LC, bank transfer to company account)

• ☐ Avoid personal accounts or Western Union

• ☐ Confirm bank account name matches the company name

• ☐ Keep written agreements and PI (Proforma Invoice)

11. After-Sales Support

• ☐ Warranty terms in writing

• ☐ Replacement/refund policy

• ☐ Spare parts availability

• ☐ Ability to support re-orders and long-term supply Contact Information

  
  

  • Whatsapp: +86-18098151030Nancy/+91-9952044576Mallesh Gujjala/+86-181 2571 3582Rose/+86-13416222617Jack/+86-15918480524CC/+86-18125730121Kimi

  
  

  • Email: nancy@gmrglobal.co

  
  

  • Address: 201, Second Floor, PVR Building, Lawsons Bay Colony, Pedda Waltair, Visakhapatnam, Andhra Pradesh 530017, India

  
  

  672C+H8F, Vichoor, Echakuzhi, Manali New Town, Chennai, Edayanchavadi, Tamil Nadu 600103

  
  

  1315, 25th Main Rd, Kottapalya, Jayanagara 9th Block, Jayanagar, Bengaluru, Karnataka 560041

  
  

  Room 102, No.3 Zhongyi Feihe Street, Panyu District, Guangzhou

  
  

  Room 102, No. 9, Zhenhua Road, Lecong, Shunde District, Foshan City, Guangdong Province

  
  

  • Web:https://www.chinatoindiaddp.com/

  
  

  Thank you for reading. I look forward to further communication with you!

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