Avoid Overpriced Quotes
- Nancy Kong
- Dec 14, 2025
- 2 min read
Avoid Overpriced Quotes: How to Protect Your Business from Hidden Shipping Costs
In international trade, receiving a quotation is often the first step toward moving your cargo. However, not all quotes are created equal. Many importers—especially those new to sourcing from China—end up paying far more than expected due to unclear or intentionally low initial quotations. Learning how to avoid overpriced quotes can save your business significant time and money.
1. Understand What the Quote Really Includes
A common mistake buyers make is assuming a quote covers “everything.” In reality, many quotations only include part of the process.
Before accepting any price, always confirm whether the quote includes:
Origin charges (pickup, export clearance, documentation)
International freight
Destination charges (customs clearance, port fees)
Duties, taxes, and last-mile delivery
A cheap-looking quote that excludes key fees often becomes more expensive than a transparent all-in price.
2. Watch Out for Unrealistically Low Prices
If a quote is significantly lower than others you’ve received, it should raise a red flag. Some forwarders intentionally quote low to win your business, then add unexpected charges later.
Common tactics include:
Understating CBM or weight
Excluding destination port charges
Adding “emergency,” “congestion,” or “handling” fees after shipment starts
A professional logistics provider will explain costs clearly upfront rather than surprise you later.
3. Compare Quotes on the Same Basis
When comparing multiple quotes, make sure you are comparing apples to apples. Different Incoterms, shipping methods, and service scopes can make prices look misleading.
To compare accurately:
Use the same Incoterm (EXW, FOB, DDP, etc.)
Confirm the same cargo volume and weight
Ensure the same delivery address and timeline
Only then can you identify whether a quote is genuinely overpriced—or simply more complete.
4. Ask for a Cost Breakdown
A reliable supplier or freight forwarder will not hesitate to provide a detailed cost breakdown. This shows professionalism and transparency.
A proper breakdown helps you:
Understand where your money goes
Identify unnecessary charges
Negotiate specific line items instead of the total price
If a company refuses to explain their charges, that’s often a warning sign.
5. Choose Value, Not Just the Lowest Price
The cheapest quote is rarely the best option. Delays, damaged goods, customs issues, and poor communication can cost far more than a slightly higher but reliable quote.
A fair quote should offer:
Clear scope of service
Stable pricing
Responsive communication
Experience with your destination country
In logistics, reliability and transparency are part of the price.
Final Thoughts
Avoiding overpriced quotes isn’t about chasing the lowest number—it’s about understanding what you’re paying for. By asking the right questions, comparing quotes correctly, and working with experienced partners, you can protect your profit margins and ship with confidence.
In international shipping, a clear quote is always cheaper than a confusing one. Contact Information
Whatsapp: +86-18098151030Nancy/+91-9952044576Mallesh Gujjala/+86-181 2571 3582Rose/+86-13416222617Jack/+86-15918480524CC/+86-18125730121Kimi
Email: nancy@gmrglobal.co
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